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Professional Property Management

Professional Property Management Services for Community Schemes

Community Scheme: any scheme or arrangement, in terms of which there is shared use of and responsibility for parts of land and buildings; including but not limited to a Sectional Title Development Scheme, Home or Property Owner’s Association or a housing scheme for retired persons.

      Portfolio Manager:
  • Dedicated to overseeing and managing all aspects of your Community Scheme.
  • Assisting with obtaining maintenance quotations
  • Attending to all correspondence
  • Arranging for the insurance of the buildings, improvements and any other insurance for the Community Scheme, and assisting the Board of Trustees // Excom Members in the determination of replacement values.
  • Handling of Insurance Claims on behalf of the Board of Trustees // Excom Members if required.
  • Attending to all Community Scheme Ombud Services requirements (CSOS) and submissions
      Financial Reporting:
  • Monthly Management Reports– Income & Expenditure
  • Levy Contribution Roll – reflecting each Owner’s Levy Contribution Account, payments and arrears
  • Investment of surplus funds
  • Preparation of the Annual Budget for consideration of the Trustees
  • Review of year to date Budget
  • Preparation of the Annual Audit File at financial yearend.

 

      Levy Contributions and Collection:
  • Circulating of monthly Levy Contribution statements to Owners by email
  • Calculating and raising CSOS Levy Contributions and paying these quarterly to CSOS
  • Monthly Levy Contributions can be paid by any of the following methods: Debit Order, Electronic Banking, Direct Deposit or Stop Order at your bank
  • Credit control of all outstanding Levy Contributions
  • Raising of interest on arrear Levy Contributions on instruction of the Trustees
  • Handover to Attorney’s for Levy Contribution collection on instruction of the Trustees
  • Referring collection of Levy Contributions to the Community Scheme Ombud Services for adjudication
  • Raising of water and electricity recoveries
  • Issuing of Levy Clearance Certificates and Consent Forms

 

      Payment of Monthly Accounts:
  • Payment on authorization of the Trustees of all Creditors
  • Payment of recurring Creditors ie: Municipal, Insurance, Garden Service, Lift Contracts etc
  • Filing of all invoices
      Attending Meetings:
  • Arranging and attending Trustee Meetings, one such Meeting being a Budget Meeting prior to yearend.
  • Preparation and circulation of Trustee Meeting Agenda and Minutes
  • Arranging and attending the Annual General Meeting
  • Preparation and circulation of AGM Agenda and Minutes.
  • Arranging and attending any other General Meeting – at additional costs.
      Community Scheme Advice:
  • Providing updates and feedback on changes and amendments:
  • Sectional Title Act 95 of 1986 including amendments
  • Sectional Title Scheme Management Act 2011 and Regulations
  • Prescribed Management & Conduct Rules
  • Community Scheme Ombud Service Act (CSOS) 2011 and Regulations
      Personnel Records:
  • UIF payments and deductions
  • Workman’s Compensation annual payments
  • Pay slips
      Record Keeping:
  • Minute Books
  • All financial accounting records
  • Filing of invoices
  • Prescribed Management and Conduct Rules
  • Constitution, Rules & Regulations
  • Sectional Title & HOA Plans
  • Annual Tax Returns
  • Staff Records
      Additional Services:
  • Assisting with drafting of Management and Conduct Rules, Constitution, Rules & Regulations, and amendments thereto
  • The submission of Annual Tax Returns (IT14)
  • Maintenance, facilitation and inspections

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