Where Property Management Meets Precision, Passion & People!
At Gateway Property Management
we believe that great Property Management
doesn’t need to be complicated — just consistently excellent!
Our vision!
To do ordinary Property Management, simply extraordinarily well.
What Sets Us Apart
We don’t just manage properties…….
We build partnerships and deliver peace of mind.
Our commitment is rooted in five key principles:
🤗Meaningful, Long-Lasting Relationships
🔍Absolute Transparency without Compromise
✨Keeping it Simple
✅First Time-Right Execution
⏱ 24-Hour Turnaround Time
Powered by Smart Systems & Strategic Partnerships
We use a trusted, professional Property Management system to seamlessly handle the full spectrum of our clients’ financial and administrative needs.
Meet Our Founder: Gillian Tudehope
With a career in Property Management that began in 1999, Gillian Tudehope has over two decades of experience, industry insight, and hands-on expertise to the table.
After steadily rising through the ranks in the corporate world, Gillian took the leap on 01 May 2013, purchasing a small but promising Property Management business, focused on Sectional Title and Homeowners Association Schemes.
By 01 September 2015, the company had a new name — Gateway Property Management — and a growing reputation for excellence!
Gillian is deeply involved in every scheme, known for her transparency, sharp attention to detail, and long-standing client relationships. The rapid expansion of the Gateway Portfolio is a testament to the trust and confidence of Chairpersons, Trustees, and Owners have placed in her leadership.
Her Credentials include:
📜Estate Agency Affairs Board Certificate – Property Practitioners Regulatory Authority
🎓Sectional Title Scheme Management – UCT // Paddocks
🎓Home Owners Association Management – UCT
🎓Sectional Title Bridging Course – Paddocks (Nov 2016)
🏆Mediation & Arbitration – Association of Arbitration
Our Staff are a huge asset, both to Gateway Property Management and our clients.
Our Team is our strength!
Gateway is proud to have experienced Portfolio Managers and Personal Assistants who bring added capacity, deeper client focus, and exceptional value to our growing client base:
These powerhouse professionals are not just Team Members — they are Client Champions, solution-seekers, and respected leaders in the Community Scheme sector.
Gillian Tudehope
The Powerhouse Boss
The Boss who has proven to be a resilient and fearless leader!
People-smart, passionately on fire for her Company and Staff – managing all this, with a wickedly good sense of humour!
Gerda Botha
Personal Assistant
The silent storm, who whispers productivity and conquers tasks at the speed of quiet!
Efficiency in motion, with a deadly wit of chaos commentary, on demand
Chantelle Cockcroft
Portfolio Manager
The human espresso shot of patience, who magically turns challenging personalities into loyal, long-lasting clients.
She emerges from the battlefield of service delivery, with sanity largely intact, and somehow passes for normal-ish!
Debbie Hilton
Portfolio Manager
Part Employee – Part Office Detective – all magnifying glass ready for research and observance! Stealthily delivers service with unwavering endurance and dedication.
Carmen Fourie
Personal Assistant
Pathologically efficient, and helpfulness on steroids.
Like a human Swiss army knife – prepared for anything!
Truly annoying in the nicest possible way, which borders on suspicion!
Tonya Gorham
Portfolio Manager
Balancing effort, service delivery and solutions to save the day –
all on dangerously high heels, one click at a time, and minor risk of an ankle sprain
Jacqui Vanhoutte
Portfolio Manager
A walking exclamation mark!
An amplifier, where enthusiasm and words arrive at the same time.
A conversational fireworks display of experience and service
Spotty
Chief Happiness Officer and Head of Security
Meet our four-legged colleague whose bark overpowers the daily email avalanche!
Her stomach runs on a permanent overtime contract, and her job description includes guarding the office coffee station with the same dedication as the front door.
Loved by all, bribed with snacks, and feared only by the delivery hero!
The Gateway Promise
Whether you are a Trustee, Owner, or Developer,
Gateway Property Management
delivers proactive, transparent, and trustworthy service
that allows your Community Scheme to thrive.
Let’s turn property potential into peace of mind — in Gateway style🪄
Professional Property Management Services for Community Schemes
Community Scheme: any scheme or arrangement, in terms of which there is shared use of and responsibility for parts of land and buildings; including but not limited to a Sectional Title Development Scheme, Home or Property Owner’s Association or a housing scheme for retired persons.
Portfolio Manager:
- Dedicated to overseeing and managing all aspects of your Community Scheme.
- Assisting with obtaining maintenance quotations
- Attending to all correspondence
- Arranging for the insurance of the buildings, improvements and any other insurance for the Community Scheme, and assisting the Board of Trustees // Excom Members in the determination of replacement values.
- Handling of Insurance Claims on behalf of the Board of Trustees // Excom Members if required.
- Attending to all Community Scheme Ombud Services requirements (CSOS) and submissions
Financial Reporting:
- Monthly Management Reports– Income & Expenditure
- Levy Contribution Roll – reflecting each Owner’s Levy Contribution Account, payments and arrears
- Investment of surplus funds
- Preparation of the Annual Budget for consideration of the Trustees
- Review of year to date Budget
- Preparation of the Annual Audit File at financial yearend.
Levy Contributions and Collection:
- Circulating of monthly Levy Contribution statements to Owners by email
- Calculating and raising CSOS Levy Contributions and paying these quarterly to CSOS
- Monthly Levy Contributions can be paid by any of the following methods: Debit Order, Electronic Banking, Direct Deposit or Stop Order at your bank
- Credit control of all outstanding Levy Contributions
- Raising of interest on arrear Levy Contributions on instruction of the Trustees
- Handover to Attorney’s for Levy Contribution collection on instruction of the Trustees
- Referring collection of Levy Contributions to the Community Scheme Ombud Services for adjudication
- Raising of water and electricity recoveries
- Issuing of Levy Clearance Certificates and Consent Forms
Payment of Monthly Accounts:
- Payment on authorization of the Trustees of all Creditors
- Payment of recurring Creditors ie: Municipal, Insurance, Garden Service, Lift Contracts etc
- Filing of all invoices
Attending Meetings:
- Arranging and attending Trustee Meetings, one such Meeting being a Budget Meeting prior to yearend.
- Preparation and circulation of Trustee Meeting Agenda and Minutes
- Arranging and attending the Annual General Meeting
- Preparation and circulation of AGM Agenda and Minutes.
- Arranging and attending any other General Meeting – at additional costs.
Community Scheme Advice:
- Providing updates and feedback on changes and amendments:
- Sectional Title Act 95 of 1986 including amendments
- Sectional Title Scheme Management Act 2011 and Regulations
- Prescribed Management & Conduct Rules
- Community Scheme Ombud Service Act (CSOS) 2011 and Regulations
Personnel Records:
- UIF payments and deductions
- Workman’s Compensation annual payments
- Pay slips
Record Keeping:
- Minute Books
- All financial accounting records
- Filing of invoices
- Prescribed Management and Conduct Rules
- Constitution, Rules & Regulations
- Sectional Title & HOA Plans
- Annual Tax Returns
- Staff Records
Additional Services:
- Assisting with drafting of Management and Conduct Rules, Constitution, Rules & Regulations, and amendments thereto
- The submission of Annual Tax Returns (IT14)
- Maintenance, facilitation and inspections
Request more Information on our Property Management Services:
Phone Numbers:
Tel: 041 007 0581
Fax: 086 575 3768
Address:
20 Maitland Street
Millard Grange
Port Elizabeth
6001